JOB DETAILS

LOCATION:  Hanoi, Vietnam, with frequent travel.

CONTRACT TYPE:  Fixed-Term, National, 6 Months with Possible Extension Up to an Additional 4 Years.

INTERNAL JOB GRADE: C2 National         

DEPARTMENT and TEAM: Programme

ANNUAL SALARY:  

VND 579,293,760 - VND 888,245,530

HOURS (FTE): 37.5

COMMITMENT TO DIVERSITY AND INCLUSION

We are committed to ensuring diversity and gender equality within our organization.

Oxfam is a global movement of people who are fighting inequality to end poverty and injustice. Oxfam Confederation currently has 21 member organizations working in 81 countries. We share a vision of a just and sustainable world. A world where people and the planet are at the centre of our economy. Where women and girls live free from violence and discrimination. Where the climate crisis is contained. And where governance systems are inclusive and allow for those in power to be held to account.

Oxfam in Vietnam believes that a reduction in poverty, injustice, and inequality will occur through the interaction between active citizens, accountable states and responsible private sector, and that it is fundamental to Vietnam’s development. Oxfam in Vietnam contributes to a shift from the current growth-based development model to a Human Economy that cares about People and the Planet.

THE PROGRAMME:  WPF is a part of The EU – Vietnam Women-Led Green Partnership Program with the overall objective is “Women in all their diversity influence decision-making processes on climate change and environmental conservation policies and actions in Viet Nam” and specific objective is “Improved access to decent jobs and entrepreneurship opportunities in the green economy and the circular economy for women in all their diversity”.

Under that framework, WPF provides small funding for eligible organisations to implement Women-led green initiative that contribute to two main outputs (1) Strengthened technical, operational, and networking capacities of gender-responsive and environmentally sensitive NSAs to implement initiatives in the field of climate change adaptation and mitigation, disaster risk reduction, environmental protection, sustainable agriculture, sustainable forestry, responsible consumption and production practices, and gender equality; and (2) Increased public and private sector financing mechanisms for MSMEs, owned or managed by women, including women’s informal business gender bonds.

JOB PURPOSE: The Programmes & Grant Manage (PGM) will manage the project team as well as directly to implement some part of the programme to ensure effective delivery of WPF through provision of high-quality overall management of project cycle from planning, implementation, Monitoring & Evaluation, to documentation of project results and learning.

Team matrix structure: the post holder works under management of the Head of program / Deputy national director cum WPF’s team leader in close coordination and in consultation with a senior team consisting of a MEL specialist, a communication and media specialist and directly to manage the team including program officer, program finance officer and program administrative officer.

ROLE REPORTS TO

Head of Programme cum Project Team leader

ROLES REPORTING TO THIS POST

Programme Officer, Programme Finance Officer and Programme Administration Officer

 

KEY RESPONSIBILITIES

Programme management

  • Provide overall management of day-to-day implementation of the programme; oversee the entire grants contracting process, coordinating, tracking and monitoring of grant data and metrics, and ensure grantee compliance and support within the entire programme toward achievement of agreed objectives.
  • Leading to ensure overall quality assurance and risk management of the programme, monitor closely against deliverables and to manage the agreement of any changes to those, and report those.
  • Coordinate the team and take final responsibility on programme activities planning and design based on the agreed overall programme framework.
  • Monitoring of overall project funds - projecting cost to achieve each deliverable, regularly reviewing, ensuring a multi-year project financial picture. Ensure internal financial management and that of sub-contractors satisfy Oxfam and donor requirements.
  • Supervise and contribute to the co-ordination of programme cross-cutting issues; and ensure the provision of technical support, capacity building and advice to partners on organisation development, communications, media, gender mainstreaming, conflict resolution/ consensus building, fund raising and fund management; ensure innovation and learning are fully embedded in the support provided.
  • Coordinate and take final responsibility to write report to donor and relevant stakeholders (if required).
  • Coordinate the development of policy briefs and documentation of lessons learned
  • Represent the programme at appropriate internal and external events when assigned by team leader.

Program implementation

  • Together with Program officer and other team members to take direct support, monitoring and evaluation of some grantees in the programme’s portfolio.
  • Establish and facilitate multi-stakeholders’ cooperation bringing together WPF grantees, provincial authorities and other stakeholder.

 

PERSON SPECIFICATION

Most importantly, every individual at Oxfam International Secretariat needs to be able to:

  • Live our values of INCLUSION, ACCOUNTABILITY, EMPOWERMENT, COURAGE, SOLIDARITY and EQUALITY (read more about these here)
  • Ensure you commit to our ORGANIZATIONAL ATTRIBUTES (including adhering to the Code of Conduct):

1. Be committed to our feminist principles, and to applying them in your day-to-day behaviour and your work. Be ready to keep learning, with accountability to those who experience oppression as a result of their identities, such as their gender, race/ethnicity, disability, class, or LGBTQIA identity."

2. Be committed to undertaking Oxfam’s safeguarding training and adhering to relevant policies, to ensure all people who come into Oxfam are as safe as possible.

 

EXPERIENCE, KNOWLEDGE & COMPETENCIES

ESSENTIAL

  • Master’s degree in law, public policy, development or/and management.
  • Minimum 10 years of work experience in senior programme management role.
  • Minimum five years of practical experience with grant management.
  • Demonstrated knowledge and experience to work on comprehensive development program. Having knowledge and experience in gender equality and green development, climate change, environmental and disaster risk management is an advantage. 
  • Strong conceptual, analytical and strategic thinking; ability to analyse development context and driving factors.
  • Demonstrated knowledge and experience to work with various stakeholders, especially social organisations, association and mass organisations; and cooperation with the local authorities at provincial level, Ministry of Agriculture & rural development (MARD) and Ministry of Natural resources & environment (MONRE).
  • Substantial experience in contributing to policy processes (including policy formulation and policy implementation). Experience of supporting and facilitating multi-stakeholder platforms for sharing experience and collective action.
  • Proven experience and skills in strategic planning in a development context.
  • Practical knowledge and experience of project design, report writing, developing training materials, networking and coordination.
  • Sound experience in managing and monitoring development projects, including partnership management.
  • Sound understanding of and high agility in working in complex structures internally and externally
  • Sound experience in capacity building and good facilitation skills.
  • Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities.
  • Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women's rights, and diversity for all aspects of development work.
  • Outstanding social and intercultural skills.
  • High level of written and spoken English.
  • Good computer skills (writing and spreadsheet programmes).
  • Willingness to travel frequently and to remote areas of Vietnam
  • Self-Awareness
  • Mutual accountability
  • Agility, Complexity, and Ambiguity

In addition:

  • Be a team player, and team facilitator.
  • Have good social and interpersonal skills.
  • Be able to work across boundaries and enable cooperation among different groups/actors.
  • Be able to work under pressure in response to changing needs.
  • Result orientation
  • Cooperation
  • Analysis
  • Listening
  • Relationship building

Desirable

  • Strategic thinking and judgement
  • System thinking

SAFER RECRUITMENT: Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and promoting the welfare of children, young people and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us. Offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks.

 

Applying:

All applicants should please apply through the Oxfam recruitment website:
https://jobs.oxfamnovib.nl/job-invite/13611/

by August 07th, 2024 at 23:59 ICT.

ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED.