Intern for Business Support Team

Oxfam in Vietnam is seeking a young Vietnamese graduate for the position of Intern for the Support Services team.  The intern will work under the line management of the Senior Administrative Officer, in close collaboration with other members in the Support Services team. He/she is expected to gain general knowledge, use common senses and specialized skills to the best of his/her ability to contribute to his/her own and Oxfam’s learning.

Contract:                            Full-time, Fixed-term, 1-year contract

Reporting to:                     Senior Administrative Officer

Staff report to this post:   N/A

Location:                            Vietnam office in Hanoi

 

Key Responsibilities and Accountabilities 

1. Administration and HR support

•    Provide general administrative support including filing, sending and circulating mail, fax; photocopying, travel booking, translating, helping to prepare float accounts etc. 

•    Provide assistance to Admin Officer (AO) to manage monthly utility usages such as telephones, stationery, etc., ensuring timely payment is made;

•    Assist in arranging air/ train tickets and booking for accommodation for Oxfam staff/visitors/consultants/partners;

•    Assist in some paper works such as preparing job advertisement following Oxfam template; logistics for recruitment/ training/ workshops/meetings and field trips;

•    Draft intern/consultant contracts;

•    Assist in record leave for staffs, calculate internship allowance;

•    Assist to maintain record of use of Oxfam Vietnam assets.

2. Finance support

•    Provide assistance to Finance Coordinator (FO) to prepare payment orders, filing financial documents in order; input the transactions onto bank book;

•    Assist Programme Finance Officer (PFO) in collecting data and preparing donor report if required;

•    Support the organization and implementation of business support team’s activities include but not limit in Finance, HR, IT and Admin’s works;

•    Travel to field if required;

•    Perform others tasks as requested.

 

Technical Skills, Experience & Knowledge

Essential

•    University graduates

•    Very good spoken and written English and Vietnamese;

•    Good computer skills (MS Word, MS Excel, Ms Outlook, PowerPoint);

•    Good communication skills;

•    Ability to work independently as well as in the team;

•    Strong motivation for learning about development work;

•    Willingness to travel, if required.

Key Attributes: 

  • Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities. 
  • Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women’s rights, and diversity for all aspects of development work. 
  • Commitment to Oxfam’s safeguarding policies to ensure all people who come into contact with Oxfam are as safe as possible. 

 

Benefits: monthly allowance of VND3,000,000, plus lunch allowance and accident insurance covered for the employment period.       

 

How to apply:

Interested candidates can send your application including a motivation letter and curriculum vitae via the LINK

The closing date for application:  29th January 2023

We regret that only short-listed applicants will be contacted.